“Your customers won’t love you if you give bad service, your competitors will.” 
Kate Zabiskie

by Skip Cohen

So many of you could do a better job when it comes to Customer Service basics. That quote above says it all; stop helping your competitors!

​It's Marketing Monday, and after a recent battle with an online sales company, the importance of Customer Service is fresh on my mind. The only silver lining is that each bad experience I have, becomes the foundation to remind you about one of your best marketing tools, providing outstanding service.

There's no need for this to be a long post today. The basic ingredients for providing excellent Customer Service couldn't be easier to remember:

• Listen: You've got two ears and one mouth - so listen twice as much as you talk. Along with "listen," also goes "read and comprehend" when you get an email from an existing or potential customer.
• Empathize: When the issue is something negative, let the customer know you understand their concern. Let them know, "the buck stops here." In other words, you're going to be the one to resolve their issue.
• Don't leave customers on hold any longer than you'd be willing to wait. This isn't just about the hold button but not responding in a reasonable amount of time.
• Solve problems quickly! You can't always resolve a challenge with the first contact, but make that your goal. You only fuel the customer's skepticism when things drag on and on.
• Exceed expectations!
• Always give customers more information than what they ask for. I've used this example in other posts - Disney is the best at this. If you ask any Disney staff member, "When is the electric light parade?" They'll not only answer you, but they'll give you a great suggestion on where to watch it. Be engaging!

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Obviously, the quality of the services/products you're providing has to be outstanding, but don't underestimate the power of offering a great experience for your clients as well! It's one of the most powerful tools you have to separate your business from the competition.

by Skip Cohen

​I've written a lot about this over the years, but it's Marketing Monday, and it's August. We're into that business stretch between back-to-school ramping up and the fall. And while technically it's still summer - it's the perfect time to be proactive with a little business analysis and thoughts about this year's holiday seasonality.

You want to be known as the photography/imaging expert in your community. What are you doing to make yourself different from your competitors? What are you doing to build relationships with your target audience to build stronger revenue this fall and then right into the holiday season?

• Quality: Are you the best you can be? Are you showing only your best work on your website? So many of you decided on quantity vs. quality. If any image in your gallery is no better than what "Uncle Harry" could have captured, take it down! Every photograph or video needs to be so good, you'd only need to show that one piece to get hired!
• Diversity: Do all your images look the same? If you've got the skills, you need to mix it up and include black & white, wide-angle, portraiture, groups, great lighting, and infrared.  Demonstrate you're more than a one-trick pony! And if you're a wedding photographer, put up an album and show your skills as a storyteller.
• Products: Stop showing products that could put a rock to sleep. All it takes is a call to your lab and ask, "So, what's new?" Technology is on your side, with new techniques being developed every day. For example, I'm a big fan of Bay Photo's Performance EXT metal for outdoor displays. And even though canvas isn't new to you, it's still unknown to so many of your potential clients. And check out Marathon Press and their complete line of Bella Art Albums and prints.
• Services: You're not selling a portrait, for example, but a future family heirloom. And what about a Day-in-the-Life shoot to tell the story of a family, a child, or even a pet? It allows you to offer a package with a smaller album. Then there are Legacy programs that include multi-generational family portraits. The renewed sense of family in the world is stronger than ever - what are you doing to emphasize that in your business?
• Community: Get involved! What good is creating the most incredible images of your life if nobody knows who you are? Be a volunteer and get your name out there. It doesn't matter if it's with or without a camera in your hands - just be involved in nonprofit events and associations that let people know you're giving back to your community.
• Customer Service: It's all about exceeding expectations in ALL areas.
  • Response time: Whether it's a phone call, email, or response to a contact template on your website, answer people quickly. There's no such thing as responding too early.
  • Listen! You've got two ears and one mouth - listen twice as much as you talk. Pay attention to what people are asking as well as their complaints. Work to resolve problems quickly. We all know the customer ISN'T always right, but they always deserve the respect of prompt communication and a suggested solution.
  • Build relationships: Every member of your target audience is an opportunity to build a relationship. As Scott Stratton wrote in his book "Unmarketing" - "Stop marketing and start engaging!"

Recently I shared a post about Christmas in July that was done by a local restaurant. Well, now's the time to demonstrate leadership in your area. Leadership opportunities abound for small-business owners these days.
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It's not rocket science. You need to make an effort and get yourself out there. This is about establishing a more substantial presence in your community, and the areas above are the tip of the iceberg! But you'll never have any impact with a mañana attitude - you don't have to tackle everything, just stop procrastinating and find a place to start.

Procrastination is the bad habit of putting off until the day after tomorrow
what should have been done the day before yesterday!
Napoleon Hill

by Skip Cohen

​Your greatest marketing tool is relationship building. You can't establish relationships if you don't engage more often. And one of the best engagement tools, second only to being face-to-face, is a phone call! Yes, I'm old school, but there's a reason - email and text messages are missing something - your voice! 

Yesterday an old friend, who many of you might know, Barbara DeMoulin, sent me two text messages. I was busy and couldn't respond right away. A few hours later, she sent me an IM on Facebook, checking to see if she was sending messages to the correct number. I started to write back and decided just to pick up the phone and call her.

The call was terrific. We hadn't caught up to each other in many years. While a text would have been shorter and faster, I would have missed a nice look in my rearview mirror with a wonderful friend with whom I'd lost touch.

Here's my point - Regarding communication, we live in a cold, instant fulfillment world. Text messages and emails have their place and get the job done, but they're minimalistic. But if your communication concerns an issue involving even the smallest amount of tension, it's tough to write an email. But with a phone call, you've got so much more expression to add, and from a Customer Service perspective especially, nothing beats direct contact.

​Just pick up the phone!

by Skip Cohen

For the last two Fridays, I've shared easy to do ideas to help you build a stronger and more efficient business. Nothing is rocket science, but it does take time and a little attention to detail.

Here's the challenge so many of you have: You simply don't respond fast enough to people who contact you! 
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• Template website email forms: They're great to have, but accomplish nothing if you don't respond. Repeatedly I've used them to contact photographers and rarely do I get a response that I'd consider timely. Potential clients who are considering hiring you and need more information won't wait very long for a call back.
• Stop hiding your phone number! There's no such thing as too much contact information, especially your phone number. I understand not sharing your address if you work out of your home, but everything else should be on your website.
• Respond in 24 hours or less!  The quote below is from SuperOffice.com, along with the data below. To read the complete article, "7 Ways to Reduce Customer Service Response Times" click here.​​

"Responding quickly to your customers will grow your business. A study of more than 500,000 interactions found that customers are willing to spend more with a business that responds quickly to their enquiry. Simply put, a fast response generates higher revenue."

Here's the bottom line: The faster you respond to customer inquiries, the greater your ability to exceed expectations and in turn, grow your business. The first step is to build the infrastructure for responding. Then, build a system so all emails and calls always get the fastest possible response time.

If you need to, bring in a backup person. It can be as simple as a family member or an associate who tracks incoming email and voicemails. The point is getting back to people quickly with a personal response, not an auto-reply. 

Nothing is rocket science, but it does take discipline - it's all about building strong relationships, and it starts with a fast response time. 

Your customers don't care how much you know, until they know how much you care!
Damon Richards

by Skip Cohen

This will be a rant, but I'm letting off steam with a purpose - If you want to build your brand and strengthen your business, pay attention to your customers. Answer their questions quickly; give them equitable solutions when there's a problem, and be accessible. You've got two ears and one mouth, so listen twice as much as you talk...or write.

There's no single issue that got me going today. I'm just tired of being abused!

• We're dealing with La-Z-Boy on a sectional sofa we ordered back in November. At first, it was a February delivery, then March, then late June, and now it's the end of July. They're waiting for one piece - it's packed up and ready to go, but they're currently limited on delivery staff. I get the supply challenges, but nobody cared in trying to resolve this at corporate. I wrote to their CEO on LinkedIn. She handed it off to one of her staff, who called me and said she would get back to me last March. She still hasn't.
• I had a problem with Open Table. It would have been easy to resolve with a live body in their online chat. I was second in line, so I worked on some things while I waited. After half an hour, I moved to number 1...twenty minutes later, a message popped up telling me there was nobody available and to try back later.
• On Kickstarter's website earlier in the week, I needed help on a question...there's nobody to contact. They send you to their Q&A, and if the answer isn't there, you can fill out a contact form...except there is no form!
• Then there's Facebook - I get that they've grown to be one of the largest companies in the world, but shouldn't their customer service staff have grown proportionately? We've spent two years dealing with the "Concierge" group on the business side, and nobody reads what the issue is. Every contact is like the script from the movie "Fifty First Dates."
• FedEx SmartPost is a colossal mistake. They hired independent drivers who get paid by the delivery, so they stretch things out. Our daughter-in-law tracked a package for days, each day coming close to her house, but never a delivery! 

And these are just the tip of the iceberg!

Ironically, the best service I've ever had was from Comcast! Who knew? We switched from Frontier's death grip, and the Comcast tech showed up on time and finished in ninety minutes. When I asked how he did the new installation so fast, he mentioned he was independent and simply wants to work. He got the job done and went on to the next customer. It was the best installment we've ever had from any carrier over the years.

Here's my point:

If you want to stand out today, exceed expectations. I know the pandemic started this fiasco, and everyone is short on staff, but there's still a point where we've earned the right as consumers to feel the love! It's about respect and feeling like our business matters.

• Call people back as quickly as possible.
• Check your email several times each day and respond quickly. Don't forget to keep tabs on your spam folder.
• Give people solutions, not stall tactics.
• Smile when you're on the phone - you'll be surprised how it comes through on the other end of the line.
• Make your customers feel important.
• Follow-up after talking to them. Build relationships, not one-hit wonders.

I'm not sure there's ever been a time as a consumer where companies have the opportunity to be leaders in marketing and business. Best of all, it's not rocket science - just common sense. As a small business owner you've got more power than you've ever had before!

​Looking for help on how more ways to make your brand stand out and become known for great service? Shep Hyken is a NY Times best selling author, speaker and a friend. ​

Customer service is the experience we deliver to our customer. It's the promise we keep to the customer.
It's how we follow through for the customer.
It's how we make them feel when they do business with us.
Shep Hyken

Shep's website is jam-packed with great content. Everything he shares is about building a reputation for outstanding customer service...and it's all just a click away.

Intro by Skip Cohen

Nine years ago this week, Amanda from Photodex shared the blog post below. Well, it's perfect for this time of year, as well as this time in business history. To say most of the last few years were tough on business owners would be a colossal understatement. 

Photodex, who closed their doors a few years ago, was on fire back then! Thousands of photographers were not only using their products but benefitting from outstanding support and advice on how to keep building a successful business and their brand awareness.  

This post features statements from five different wedding photographers, each sharing an essential tip for success. And while it's wedding-centric, the tips by these five artists apply to just about every business! So, whatever your specialty, if nothing else, pay attention to the bold tips leading into each quote.

Remember that today with social media, one customer has the ability to influence thousands of other potential clients for your business. At the start of last year, the analysts estimated almost 300 million people were on the Internet in the United States. In fact, how many of us even know somebody who's not Internet active?

The key to building your brand is in great service, which includes EVERYTHING from the quality of your work, to the way you build a relationship with each subject. It includes keeping your promises, responding quickly to communications, and being more than just another vendor in the community. 

And in terms of Amanda from Photodex, who's been a great friend to so many of us - she always walks the talk. I catch up to her every now and then, because I love her online store, and she was so terrific to work with for so many years. Check out this post from last year about her award-winning jewelry business in Austin, TX!

Courtesy of Amanda and Photodex

We're right in the heat of wedding season! So, we reached out to a handful of seasoned pros and asked them to share what they do to go the extra mile and really ‘wow’ their wedding clients. Read their advice below!

1. Be More Than Just Photographers      

One of the ways we wow our wedding couples is to just do all the little things better, not just be photographers. We show them that we really want their day to be the best ever. That means being there for them when things don’t go as planned. Maybe the groom could use a hand with cuff links or his tie. Maybe the cake table doesn’t have dishes and forks when it’s time to cut. Maybe the bouquets could use water when they are placed at the wedding party table. Maybe we nudge the DJ to get things going when we sense the guests are getting bored. It’s all the little things that add up. The better the wedding, the better our pictures will look. As photographers, we’ve seen lots of weddings, we know when it’s time to step in and give a hand. – Stacey Chance, Discovery Bay Studios Wedding Photography

2. Under Promise and Over Deliver       

Brides are extremely excited about the work and anxious for everything. The worse thing you can do is promise something and not deliver on time. For example, we like to post a sneak peek on Facebook shortly after the wedding but when the bride’s asks about it, we always say it should be a few weeks after the event. Usually, it’s a few days! That’s the same for delivery of the proof set, products, you name it! It’s not a matter of lying or making up things – be realistic about all of the things that could go wrong with your business (or god forbid your personal life) and take that into account before making promises! – Steven Somfalvi, Artage Pictures

3. Surprise Them       

Similar to under promising and over delivering, always have some surprises ready for your client. It definitely enhances their experience with your studio and it reconfirms that they are important to you. It can be a free print, product upgrade – really anything. We advertise in a national magazine and they send us a box of them to hand out. Every bride who comes through the door gets one and they just love it! – Steven Somfalvi, Artage Pictures

4. Create Excitement at the Reception       

We produce same-day slideshows at every wedding. It’s a total surprise to the couple. The bride, groom and their guests are totally floored and I’ve booked weddings of bridal party members because of them. I use ProShow Producer to output to MP4 on to a flash drive and loop it on an LCD flat screen TV at the reception.   Joe Pulcinella Photography

5. Be Passionate       

My secret to wowing the bride and groom and the complete wedding party is being passionate about the wedding day. To me, a wedding day is the most important day in a couple’s life, just after giving birth to their child. I want the experience to be memorable. Quality of photography is very important to bring to the wedding, but your personality is the secret to making the day more memorable. I never demand anything from the wedding. I work with what I got and I make the magic happen. Ego and attitude should never be part of a wedding photographer’s personality. – David Zumaya, Weddings at California
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by Skip Cohen

​We're down to the last month of the "slow season," and if nothing else, you should be thinking about everything you can do to make 2022 one of your best years ever. While the pandemic brought an incredible level of stress and a collection of challenges for every business owner, it also created opportunities to demonstrate leadership.

I admit it's like the expression about banging your head against the wall because it feels so good when you stop, but out of the difficulties of the last couple of years came a renewed sense of family. As a result, there's a new focus on imaging and your ability to help people capture and cherish their most important memories. As I've written so many times in the past - photographers are the magicians of the world, turning intangible moments into tangible memories people can appreciate for a lifetime.

So, here's my favorite place to start when building success into the year ahead - exceed expectations! Start with a look at your entire business, not just your skill set in creating beautiful images, but how you communicate, the functionality of your website, the strength of your brand in the community, and the experience clients have when working with you. Exceeding expectations isn't a policy but a lifestyle that should be built into everything you do!

• Don't just deliver on time - deliver early, whenever possible.
• Be a relationship-builder - your most incredible tool for marketing is relationship building with your clients and your community.
  • Keep in touch with your clients with a phone call here and there - you don't have to sell anything, just check in on how they are.
  • Follow clients and associates on social media - pay attention to birthdays and anniversaries.
  • Be involved in your community - this is about giving back. You want the community to be good to you, so you have to be good to your community.
• Make working with you a great experience.
• Return calls and emails as fast as you possibly can - not just with customers in your database, but with everyone who contacts you.
• Always follow up with questions from your clients - even when you think the challenge has already been resolved.
• Be early for appointments and meetings.
• Be helpful in person, online, and in your blog.

As I was thinking about 2022 and my optimism for this new year, I started thinking about the role excellent service will play for every business. Your success is about going the extra step and staying in touch with your clients, even when you don't have to. Excellent service isn't just about solving problems. It's about being proactive and creating top-of-mind-awareness with your audience - so whenever they think about photography, your name is right on top.

I shared this video a while back - it's from Shep Hyken. I'm a huge fan of Shep's and his focus on Customer Service. Shep's a Hall of Fame Speaker, NY Times Best Selling Author, and a Customer Service and Experience Expert. He walks the talk with his regular closing line of "Always be amazing."

The short version of our friendship is I shared a quote of his on Twitter. He responded; I called him, and he took the call. Since then, we've been on each other's podcasts and even caught breakfast together in St. Louis several years ago.

There are no traffic jams along the extra mile.
Roger Staubach

by Skip Cohen

​It's Marketing Monday and as you build the foundation for a great year ahead, pay attention to everything under the Customer Service umbrella. Customer Service isn't just about your active clients but all your interactions with your target audience. It's about building a reputation for excellence and a brand known for exceeding expectations.

Just for a second, think about your favorite restaurant. Sure, it's great food to start, but it became a favorite because of the service, atmosphere, pricing, and quality. Of course, the same applies to places you shop, whether live or online. 

Amazon is good example. We do a significant amount of shopping online through my Smile.Amazon account. Why? First, I can usually find anything we need. Second, Amazon ALWAYS delivers. At a time when USPS and FedEx have been horrible, Amazon is consistently delivering. Next, they're price competitive most of the time, and buying through their "Smile" program I'm able to direct a percentage of every sale to our favorite nonprofit.

Last but not least - their Customer Service team is pretty remarkable. I can call their 800 number, express my disappointment with an order, and have it resolved in minutes. And there are often times when I don't need to even return the defective or damaged merchandise to receive credit. THEY EXCEED EXPECTATIONS!

Here's a check-off list for your business:
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• Response Time: Do you check your email and phone messages multiple times each day? You need to respond as quickly as possible to set yourself apart from your competitors.
• Use Your Phone: Rather than always respond to emails with a written response. Have you tried calling the customer? Often there are easy to answer questions allowing you to react even faster than through the written word. Plus, email and text messages are limited in being able to inflect sincerity - whereas a phone call allows you to talk to the customer on a far more personal level.
• Finding Solutions: Whether it's you or a member of your team, work to find solutions to challenges quickly. And when there is a problem, NEVER hide from an angry/frustrated customer.
• Exceeding Expectations: Every customer interaction is an opportunity. From the quality of the products and services you offer to each inquiry and interaction with the public - never walk away saying, "That's good enough!"
• Speed Isn't Just About Your Response: Never assume your website is working the way you think it is. Check things every day on different platforms. Right now, Chrome, Safari, and Firefox are the most popular, with Chrome having a 65% market share.
• You Can't Take It Back: Remember, there are no erasers on the Internet. Don't get into arguments in the various forums on Facebook, for example. You can never really take back an angry post, and you never know who might be a member of that FB group, reading and sharing what you've written.
• Simplicity: Too many of you have policies and disclaimers on your website that would scare an IRS auditor. Keep things simple in your policies. For example, save the discussion on penalties for noncompliance when you're having a discussion about your contract/agreement. 

Here's the bottom line, and I'm paraphrasing what I've learned from good friends Tim and Beverly Walden over the years. Working with you should be an experience. You're not selling a portrait session, or for that matter, an album, prints, or video - you're selling the fun of working with you and building trust with your audience.

Tony Corbell says it best when he talks about things he did when he first started his business, "I wasn't the best photographer in town, but I was going to make sure I was the nicest!" He's never strayed from that philosophy, although today, he really is one of the best too!

"We're not happy until you're unhappy!"
​Suggested new slogan for Frontier Communications

​by Skip Cohen

I'd love to take credit for that quote above, but it's thanks to a good buddy who suggested it for one of the airlines many years ago. Here's the saga and short backstory:

• We had a small section of fence installed yesterday, and the fence company cut the fiber-optic cable. We lost all services.
• I know accidents can happen and immediately called Frontier Communications. The earliest they could schedule service was between 8 am and noon today.
• I called the fence company to comment on the mishap and was informed they contacted Frontier's location services people and had been given the "All Clear" on any lines in the way. So, the problem became Frontier's.
• I took several shots at trying to get them in earlier since the mistake turned out to be their fault.
• When the tech didn't arrive as promised this morning, I called them back and was told the service had been changed to 1-5:00 pm. Not sure why, since at 4:30 yesterday one of their reps was still trying to get us support before the end of the day!
• Okay, one last resort, call corporate in CT for help. Nope, nothing they can do to speed things up. Not only that, but it took me two calls to the president's customer service staff. I was told that the first person I spoke with had his computer die.  I also learned the location services people they use aren't Frontier employees - as if that should make a difference on the consumer level.

So, there are a few lessons here.

Lesson 1: Don't get caught without Internet access! Part of my problem has been my new computer and not being able to get online. For whatever reason, using my hot spot on my phone wasn't working, but our daughter-in-law is visiting and had a Netgear wifi base that saved a little of my sanity. But me working without a net, is like any of you shooting a wedding without backup gear. 

Lesson 2: How's your sense of Customer Service? The frontline staff at Frontier are all nice people, but they can only be as good as the team backing them up. So, how's your Customer Service set up? Even if you've only got one other person working with you, do they have the authority to make decisions and not make customers wait for a solution?

Lesson 3: Are you easy to contact? Getting to a live body at Frontier almost requires an act of God. They've become so focused on numerical defaults that you wind up going through recording after recording to get to the right person, and even then, you're likely to need to be transferred. On one call, I had at least eight numbers I had keyed in to finally get to somebody.

Lesson 4: When you've got an upset customer tell your staff what's going on. I just got a call from the technician, who should be here within thirty minutes. "Can you tell me what's wrong with your service - there's nothing here on the ticket?"

I like trying to learn from my mistakes, one of them going with Frontier Communications, but at the time they were the only choice. There's a great quote I wish this shipload of fools would learn:

 The true test of business's customer service fitness is not when things are going right-
but rather what is done when things go wrong.
Steve Ferrante

Frontier spends a lot of time doing surveys and telling us how much they care on their website, but when it really comes down to it - I'm not sure they could be more out of shape when it comes to customer service fitness!

"The professional takes that extra step - they follow up, even when they don't have to!"
Shep Hyken

by Skip Cohen
 ​
I'm a huge fan of Shep Hyken's and his focus on Customer Service. Shep's a Hall of Fame Speaker, NY Times Best Selling Author, and a Customer Service and Experience Expert. He walks the talk with his regular closing line of "Always be amazing." The short version of our friendship is, I shared a quote of his on Twitter. He responded; I called him, and he took the call. Since then, we've been on each other's podcasts, and even caught breakfast together in St. Louis two years ago.

I have so much respect for his expertise in Customer Service. Chamira Youngs and I recently had him on as a guest on the Platypod sponsored podcast Beyond Technique.

As I was thinking about 2021 and my realistic optimism for the new year, I started thinking about the role excellent service can play in the months ahead. It's simple - your success is about going the extra step and staying in touch with your clients, even when you don't have to.

As we all work to get out of the pandemic, now is the perfect time to keep in touch with your clients and your audience. It's about giving back, being helpful, and growing your strongest marketing tool, relationship building!
Excellent Customer Service isn't just about solving problems. It's about being proactive and creating top-of-mind-awareness with your audience - so whenever they think about photography, your name is right on top.

There are over 800 videos on Shep TV on YouTube. Here's the link, and it's jam-packed with content to help you rebuild your business in the new year. I wanted to share the short video below because it's so perfect for what your mindset should be right now!

Hunkering down is about your health, not about your business, skill set, relationship building, or CUSTOMER SERVICE! Start being proactive with your audience, especially your past clients.

by Skip Cohen

There was a long window of time when talking on the phone seemed to be on its way to extinction. Everyone was texting and emailing. And as a consumer, if we called any major company, we were put through a barrage of defaults, often in menus that made little or no sense. You know the drill, "Please listen closely because your menu has changed. If you're calling about ______ press 1, and I always wanted to hear, "If you'd like to talk to somebody who cares, call another company!"​

Okay, maybe it wasn't always that bad, but the pandemic came along, and today, excellent communication skills are more critical than ever. We're a word of mouth industry, and personal contact with clients will be restricted for some time. That puts how you handle yourself over the phone at the top of the list of critical marketing tools.  

I remember when the phone company, "Ma Bell," used to do classes for business clients on phone etiquette. As I look back on it today, those classes were really about how to have a conversation - so, the same way you carry yourself with somebody face to face or (mask to mask today), is a foundation for how you communicate on the phone.

And it's all just as much about Customer Service as it is verbal communication. NOW is the perfect time to strengthen your communication skills with the phone.

• Answer calls quickly, and if they leave a voicemail, return the call as fast as possible. When a client does call, make sure your system is working right, so you get the call or at least the message quickly. Call them back promptly, especially with new business inquiries, because if you don't, one of your competitors will. Remember, it's human nature to think something negative when you don't get a timely response.
• Pay attention! Don't take or make calls when you're in the middle of chaos. We all multi-task, but the key to a great phone conversation is being dedicated to listening more than talking. If you're in the middle of other things and can't give the person on the other end of the line dedicated time, wait until you can. You've got two ears and one mouth - listen twice as much as you talk!
• No matter what bizarre things are going on in your day, smile when you're talking to people on the phone. This is all about being cheerful and having a great attitude. You can tell when somebody is smiling on the other end of the line. Getting a phone call from a client is an opportunity for you to show your personality.
• Use your phone to play offense! With so many changes in the way we communicate today, it's becoming a lost art for people to use their phone for a conversation. When it comes to relationship building, talking directly to somebody is second only to an in-person conversation. I regularly answer emails with a phone call when it seems appropriate, and over and again, people are so appreciative of a fast response.
• Be proactive! Look over your database of clients and use the phone to keep in touch with those people most special to you. I'm a fan of texting, social media with Facebook and email, but calling somebody you know and have worked with is still at the top of the charts, and you don't have to be intrusive.  
• It's about what you say and how to say it. I wrote about this in a previous post - when you have an upset customer, the best way to diffuse the situation is with a call that starts with, "I understand you're not happy with our service. Well, the buck stops here. What can I do to help?" You'll be amazed at the immediate change in attitude just because you've established you're there to listen, help, and resolve the challenge.
• If you have staff answering calls, give them the authority to make decisions. Most of you are small businesses and don't have the luxury of a large staff, but you may have 1-2 people who handle Customer Service. Train them and give them the authority to make decisions and be problem-solvers. It's great when there's a challenge to handle it quickly, rather than return calls and add time to the resolution process.

The phone is one of your very best marketing tools. How you communicate is all under the umbrella of great Customer Service. Being a great communicator is just as important to build your business as meeting client expectations with the quality of your images!

"Innovation distinguishes between a leader and a follower."
Steve Jobs

by Skip Cohen
 
There isn't a professional photographer on the planet who isn't struggling with what's become the new normal! Quarantines, social distancing, sheltering in place have all become a way of life, but out of chaos and the pandemic crisis have come some remarkable new extensions for business.

A month ago, I shared a short video of JP Elario at his computer doing FaceTime portraits. Channel 13 in Albany, NY, picked up the story, and I have to share it here. I wish there was a way to make every artist watch this short clip.

JP's part of a father/son business and Joe, his Dad, and I go back to my early Hasselblad days. They're both remarkable artists specializing in wedding and portraiture, and exceptional service is part of their signature. Keeping in line with their never-ending quest to meet their clients' needs, JP starting doing online headshots. 

​These are challenging times, but who knows what other new ideas will come out of the pandemic crisis?

"Do what you do so well that they will want to see it again and bring their friend."
Walt Disney

by Skip Cohen

​This is one of those posts I wish I could get EVERY small business owner to read. So many of you underestimate the power of exceptional service, not just to build a more substantial business but to sustain it as well. This is a short post this morning and focused on one of the very best tools you have to make 2020 your best year yet - customer service.

Last year while searching the Internet for reliable statistics to share in one of my ClickCon presentations, I wandered into groovehq.com. It was jam-packed with statistics supported the importance of customer service. And the way it was presented made so much sense - unlike statistical sites that could put a rock to sleep.

For example, I pulled three key points from their information:

Everyone is always in search of new databases to grow their business. Too often, you forget about the goldmine you've got right at your fingertips with your past clients.

• Selling to a happy existing customer is fourteen times easier than to a new one!

Then, customer retention is essential. Your past clients should be part of an ongoing network you work hard to support because they're already believers in your skillset, and they can increase your profitability.

• A 5% retention of past customers can increase profit by 25-95%!

Best of all, the growth of revenue is directly related to happy customers who recognize great service.

• 86% of customers will pay more better service

And that brings me full circle to my point. There is NO substitute for excellent service and nothing will build your brand better. It's not just about great products and on-time deliveries, but the entire customer experience. It starts and ends with you!

Click on the banner below to visit Groove. You'll be surprised at the impact excellent service can have on so many different aspects of your business!

​I love it when the real world provides perfect examples of how NOT to build a reputation. We've all been through the challenges of bad service in trying to contact many of the major corporations, especially when it comes to finding a person to talk to.  Here's an example with a live body, face to face that left me speechless. But, thanks to the Union Station Hotel in St. Louis, it did give me something to share on this Marketing Monday.

Here's the backstory:

I ran out of deodorant while at ShutterFest. No big deal, I went down to the "Market" in the hotel where they have one of those small pegboard displays with toiletries. The way the store is set up, there's a series of products, from food items to cookbooks and souvenirs across the entire back wall and at the far end a Starbucks-like coffee bar which has the only register. 

There were at least 20 people in line, and only one person working the register. Since the line only moves one custom coffee order at a time, I was not going to wait half an hour to make my purchase. So, I left the store with my deodorant and headed to the front desk to see if I could pay there. On the way, we caught up to one of the hotel managers.

When I asked if there was someplace else where I could make the purchase and told him he needed more staff in the Market, he couldn't have been more indignant. He actually said, "There are four people working in there now!" When we told him he was wrong, he listed the responsibilities of each, including stocking, inventory, etc. It didn't matter if they were in the back - there was only one person visible in the entire store who was working with customers. 

But then he hit the motherlode of stupid comments, "You have to wait your turn! People expect to stand in line at Starbucks!" We responded - "We didn't go to Starbucks, we went to the Market! All I want to do is buy this!" In a huff, he said, "Well just keep it," and stormed away.

And there you have it, how not to treat a customer! 

So, the next time you're dealing with an upset client, whether they're right or wrong, be empathetic. One of the very best neutralizers is to say, "I understand you're upset. The buck stops here. How can I help?" Then, kick back and listen.

"Your customer doesn't care how much you know, until they know how much you care!"
​Damon Richards

Thanks to so many of you, what started as a short weekly feature of ideas to help you run a stronger business is now well into its second year. And, every time I think I'm out of ideas to share, a new one comes along.

Remember why I started Fast Food Friday - most of you are right-brain creatives and you don't take the time to pay attention to the operational side of your business. Early "blue-plate specials" at the SCU diner were fundamental building blocks for your business. However, over the last few months, we've shared some ideas that aren't always fast and easy to do, but rewarding, always aimed at helping you build a stronger business.

Today's is a little of both - it's an idea to help you build stronger relationships but at the same time pure fun in the benefit of establishing stronger friendships. 

​In photography, we always talk about how the Internet changed everything, especially the way people share pictures and video. It’s made the world a smaller place for all of us, and we’re able to keep in touch with old and new friends alike.
 
But, today's Fast Food Friday special isn’t as much about the Internet and social media as it is thanks to social media, with some suggestions on how to make your life/business more productive!

Let's start with the backstory: 
 
Every morning I share an inspiring quote usually about business, success, etc. Over a year ago I shared a quote by Shep Hyken a customer service and experience expert, author and speaker. He’s a NY Times best-selling author and one of the leading experts on the importance of customer service.
 
A few minutes later he retweeted my quote, and I was surprised. It’s not very often any of my quotes are noticed by the authors themselves. And here’s where social media stepped aside and opened the door for good old conventional communication.
 
I picked up the phone and called him to say thanks. We probably talked about customer service for half an hour. That led to Shep being a guest with Chamira Young and me on the Mind Your Own Business podcast, and a couple of months later I was a guest on his podcast.

Since then we’ve talked a few times on the phone, shared a little content and yesterday grabbed breakfast together before Sheila, and I hit the airport in St. Louis to return from ShutterFest.
 
And that brings me right to the point of this morning’s post – social media is an incredible tool to communicate, gather information and stay in touch, but it’s also a gateway to something far better. Social media is one dimensional; phone conversations I could argue are two, but meeting somebody you admire and getting time in face to face is three dimensional and a real building block in relationship building.
 
ShutterFest was great, but Sheila and I grabbing a quick breakfast with Shep and Cindy Hyken topped off the trip like a great dessert after a good dinner.
 
I read an anonymous quote about cyberspace recently:
 
                                    There are no strangers here, only friends who haven’t met!
 
Here are a few easy tips to help you expand those cyberspace relationships:

• Develop a short list of people you check in on at least one morning each week. Think of it like working in an office and wandering over to a co-worker to say hello.
• Depending on where they have the most content, check out Facebook, their tweet stream and their blog or website.
• When you find something interesting, share a little feedback.
• As the relationship grows, don't be afraid to pick up the phone! It might seem old-fashioned and time-consuming, but it's still one of the very best ways to keep in contact. And, while I know nobody's interesting it tying up a lot of time in social calls, you don't have to make it a marathon conversation, or for that matter call very often. All you're doing is checking in and seeing if there's anything you can help with.
• Since most of you are photographers, this is where attending every possible convention comes into play. Nothing beats the value of building a stronger network and meeting with "friends" you've never met, face to face.
• Don't be afraid to ask for help when you need it, or support your friends when they need it!

Use your social media reach to build your network and expand your abilities to communicate, but don’t miss the opportunities to connect with people you’ve only met in cyberspace.

Are you interested in the very best customer service blog in business? Check out Shep's blog. It's always packed solid with excellent content to help you raise the bar on your skill set in service. Click on the cartoons below to link to a couple of my favorites from his archives.

You know how to focus your camera, but are you doing everything you can to focus on your business?

It's hard to believe we've been able to share a new Fast Food Friday almost every week since last February! And, while it started as a way to share quick ideas to help you raise the bar on your business, today's blue-plate special is a lot more than just "fast food."
 
Today is a full entree, but it's also an opportunity for you to change one aspect of your business - how you communicate with your customers.

Just like the Internet changed the way we share photographs, our phones have changed the way we communicate. We're all texting more and more. I'm using text messaging all the time. From our local CVS Pharmacy to dinner reservations to updated airline information when we're traveling, texting is fast becoming one of my most efficient methods of communication.
 
Why? Because it's fast, and when done right I have instant fulfillment to my questions, along with a visual copy to refer to later on if needed. 

Texting is here to stay, but sadly, so few of you understand the benefits and the many things you can do to engage customers faster, improve customer service and establish an ongoing system for demonstrating customer appreciation.

In the last few weeks I've been introducing you to Phototexting.com, a new SCU partner.  I'm excited about what they offer and in fact, I'm using one of their applications myself when teaching/speaking. While they're an incredible developer of marketing apps for photographers, they're really a communications company and they're changing the lives of business owners every day.

I "borrowed" the five points below from their website introduction to share in today's Fast Food Friday, the top five things that stop potential paying clients from contacting your business. 

1. Today's consumers do not like email and will avoid filling out forms. Solution: Potential customers may not be ready to engage in a personal call with you, but they will text you. The option to text your business phone number is faster, easier, and preferred by consumers. Texting starts more conversations, more conversations means more bookings.

2. Consumers want answers to their questions NOW. Solution: Answering inquiries instantly is expected and offers great customer service. With PHOTOtexting Text Chat, you are notified instantly that you have a business text and you can respond immediately from your phone, from anywhere.

3. Consumers dislike waiting for additional company information they're promised. Solution: When a lead is asking for more information about your pricing or services, they are close to making a buying decision. PHOTOtexting provides you unlimited smart apps of all your services that you can instantly send to their phone.

4. Consumers appreciate follow up and will respond. Solution: Once a consumer contacts you, they are automatically added to your company mobile list. This makes it easy to send automated alerts and promotions to consumers, keeping them updated and engaged with your company.

5. Consumers want a deal. Solution: Let's face it, everybody wants a deal. A simple added value can move a potential customer closer to booking your business. Need a spike in your business? Send out a text blast alert or promotion to all of your leads with one touch.
 
I know there are plenty of skeptics out there, but here's a statistic I shared in a post a few weeks ago: 82% of text messages are read within 5 minutes, but consumers only open 1 in 4 emails they receive. 
 
​Check out everything PHOTOtexting has to offer. There are so many different applications and ways for you to build stronger brand awareness, increase sales and expand your reach.

​Check out four of my favorite ways to use PhotoTexting.com and test drive the process yourself with a text to the number below.

Fast Food Friday is all about things you can do to build a stronger business. Each "blue plate special" here at the SCU diner, and there are 33 of them to date, is meant to help you identify those fundamental building blocks you need in strengthening your brand.

I started this series in February because it's so obvious how many of you want to be successful artists, but fail to recognize the importance of critical ingredients to pave the road to success as a business owner. So, with the help of Excire Inc. we expanded the weekly selection with a menu that was more extensive.

Although today's special is out of the SCU diner archives, it's the perfect entree for November. We're into the fourth quarter and it's the busiest time of year for all of you. Albums, reprints, sittings for family portraits, fine art prints, etc. are all part of holiday gift ideas and hopefully the demands on your time are starting to ramp up.

At the same time, as a business owner wearing multiple hats, you're pulled in different directions. Stress is rearing it's ugly head and the pressure for a strong finish to 2018 is nonstop.

I'm having fun with this Fast Food Friday today, just like a chef trying out some new ingredients. I've shared five mistakes so many of you have made in the past in the hopes you don't repeat them. There's even an audio bonus. Think of it the same way you'd get a singing waiter!

​Happy Fast Food Friday and as always, wishing everybody a terrific weekend.

Wandering through the Internet several years ago I came across Desk.com and a list of "Five Annoying Customer Quotes" written by Allyson Stone. Today the site is called Salesforce.com and it's loaded with a lot of good content. Reading her five quotes, I wanted to put them into perspective for the business of photography. 

1. "Please go to our website!" - Your website should be about your services and what you sell, but instead many of you are managing by the exception and have filled your site with policies. I've been on a few that were written with all the finesse of an IRS audit, with material about cancellation and refund policies. Save those topics for the contract discussion and utilize your site to show your best qualities as an artist. Stop scaring customers away!
2. "I'll have to transfer you." - Take responsibility for the answers your customers are looking for. Even more important, if you have staff, whether part-time or full-time, train and give them the ability to make decisions. There's nothing wrong with saying to a customer, "I'm sorry I don't know the answer, but let me call you back in a few minutes." Customers know it's not a perfect world and they can accept mistakes. What they can't accept is feeling like they're not important.
3. "That's not our policy." - Rules for any business are important, but there are times when circumstances warrant a modification. If you're looking for everything to be black or white, you're doomed. You've got to be able to define the gray areas and find solutions, not fall back on a statement blaming "policy." If that's your only way to do business, then you're going to be far more successful working for Comcast!
4. "Sorry, there's nothing I can do." - Whoa, that's the end of the road, because right after you make this comment, the customer decides to not only NEVER work with you again, but to tell their friends about you. There's no more significant statement that defines you as a jackass. The truth is, there's ALWAYS something you can do. Just make sure whatever you're doing to resolve the situation is always the BEST you can do.
5. "Hmm, I don't know." - It's not the fact that you don't have an answer, but the interpretation of the statement itself. It's like a surgeon saying "Oops!" on the operating table. You're expected to be the expert, and if you're going admit to not knowing the answer, then you need to temper that statement. Add a few more comments about getting a better answer, looking into it further and giving the customer a sense of commitment, rather than just shrugging your shoulders and walking away.

Here's the thing about excellent Customer Service - it's about your attitude. It's not a department that's part of a large corporation. It's meant to be the foundation of everything you believe in business and about your customers. Excellent Customer Service is about making yourself habit-forming and exceeding customer expectations. Every client needs to feel like they're your most important customer.

"Your customer doesn't care how much you know until they know how much you care!"
Damon Richards